Terms and Conditions

Legal notice

The information on this website is provided by Grass Roots Meetings & Events Limited ("Grass Roots") for general purposes only and is subject to change without notice.

Our registered office is Linea, Harvest Crescent, Fleet, Hampshire GU51 2UZ United Kingdom. Grass Roots Meetings & Events Ltd is a company registered in England and Wales under number 1092681. VAT Registration Number: GB 880 9886 58. Telephone: +44 (0)20 3077 7700.

We endeavour to keep this website up to date, but we make no warranties or representations of any kind about the quality, content, completeness, accuracy, reliability, adequacy, suitability or availability with respect to the website, or the information, products, services, or related graphics contained on the website for any purpose. Any reliance you place on such information is therefore strictly at your own risk.

In no event shall Grass Roots be liable for any loss or damage, including without limitation any special, incidental or consequential damages or any loss or damage arising from loss of data or profits arising out of or in connection with the use or misuse of this website or the information, data or images herein.

This website may contain links to other (external) websites which are not under the control of Grass Roots. Therefore, Grass Roots makes no representations whatsoever about any other website to which you may have access through this website. When you access an external website, you do so at your own risk and Grass Roots is not responsible for the content of those websites. The inclusion of any links does not imply a recommendation or endorse the content of that website. It is your responsibility to ensure that any page or website you select for viewing is free from content that you may deem inappropriate.

This website and any product name, company name, logo, brand or other mark mentioned on this website may be trademarks and/or service marks or copyrights of their respective owners.

Any distribution of any information or image from this website, in whole or in part, is strictly prohibited other than the following: (a) you may print hard copies of any item for your personal and non commercial use only and (b) you may copy the content to individual third parties for their personal use but only if you acknowledge the website as the source of the material. You may not without the express prior written permission of Grass Roots distribute or commercially exploit the content in any way, nor may you transmit it or store it in any other website or other form of electronic retrieval system.

Privacy statement

Grass Roots Meetings & Events Limited and its group companies ("we", "us", "our") are committed to protecting and respecting your privacy. This Privacy Statement applies to the www.grassroots.events website ("Website") and sets out the basis on which any personal data that we collect from you or that you provide to us, will be processed by us. Please read this Privacy Statement carefully to understand our views and practices regarding your personal data and how we will treat it. By using the Website, you are accepting and consenting to the data practices described in this statement.

Collection of your personal information

We may collect personal information, such as your e-mail address, name, home or work address or telephone number. We may also collect anonymous demographic information, which is not unique to you, such as your postal code, age, gender, preferences, interests and favourites.

We may also automatically collect information about your computer hardware and software. This information can include: your IP address, browser type, domain names, access times and referring website addresses. This information is used by us for the operation of the Website, to maintain quality of the service, and to provide general statistics regarding use of the Website.

This Website may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for any policies practices outside the Grass Roots group of companies. Please check these policies before you submit any personal data to these websites.

Use and disclosure of your personal information

We may use personal information held about you:

  • To administer and operate the Website and ensure that the content from the Website is presented in the most effective manner for you and your computer
  • To inform you of other products or services available from us and our affiliates
  • To contact you via surveys to conduct research about your opinion of current services or of potential new services that may be offered
  • To carry out our obligations arising from any contracts entered into between you and us and to provide you with the information, products and services that you request from us
  • To provide you with information about other goods and services we offer that are similar to those that you have already purchased or enquired about
  • To allow you to participate in interactive features of the Website and our services, when you choose to do so
  • As part of our efforts to keep our Website safe and secure

We do not sell, rent or lease any personal data we hold to third parties. We may, from time to time, contact you on behalf of external business partners about a particular offering that may be of interest to you. In those cases, your personal information is not transferred to the third party.

We may share data with trusted partners to help us perform statistical analysis, send you email or postal mail, provide customer support, or arrange for deliveries. All such third parties are prohibited from using your personal data for any other purpose.

We will disclose your personal information, without notice, only if required to do so in order to comply with any legal obligation, or in order to enforce or protect our rights, or to protect the rights, property or safety of the Grass Roots Group of companies, our customers or others.

Please note that if you directly disclose personal information through our public message boards, this information may be collected and used by others and we will not be liable for this.

Security of your personal information

The data that we collect from you may be transferred to, and stored at a destination outside the European Economic Area ("EEA"). It may also be processed by staff operating outside the EEA. By submitting your personal information, you agree to this transfer, storing and processing.

We will take all steps reasonably necessary to ensure that your information is treated securely and in accordance with this Privacy Statement. All information that you provide is stored on our secure servers. Any payment transactions will be encrypted using SSL technology.

Changes to this statement

Any changes to this Privacy Statement in the future will be posted on this page. Please check periodically to see any updates or changes and to be informed of how we are protecting your information.

Access to information

The Data Protection Act 1998 gives you the right to access information that we hold about you. Any access may be subject to a fee of £10 to meet our costs in providing you with the details of the information we hold about you. Please make your request in writing to the email address below.

Contact information

We welcome your comments, questions, concerns and requests regarding this Privacy Statement. Please address them to hello@grgme.com.

Use of cookies on this website

Cookies are small text files - containing nothing more than letters and numbers - which are downloaded by your computer when you access and use certain websites. Cookies allow our website to recognise a device and provide content accordingly. We recommend that you accept all cookies from our website (detailed below), as they have been designed to enhance the service that this website provides you.

If you choose to disable any of these cookies, then you may impair the functionality of the website and you may not experience all its features in the way it was designed to be enjoyed. To disable cookies, we suggest that you set your browser to disable cookies for www.grassroots.events. This option usually appears under "Tools" or "Settings" in a section called "Privacy" and is intuitive. Browsers implement this feature differently, so please refer to your browser help section for detailed information. Or, search the internet for "Disabling cookies with X browser" where X is your browser name.

For more information about cookies and how they are used on the internet, please see the information on the independent All About Cookies site and the Wikipedia article on HTTP Cookies.


Google Analytics cookies used on this site

Google Analytics is a free service provided by Google that uses several cookies. The cookies set by Google Analytics are used to help us gather information about how this website is used by visitors. The information is not personally identifiable, and is simply used to track and improve the level of service our site is providing. More information on the cookies that are set through our use of Google Analytics can be found on Google's Cookies & Google Analytics page. If you wish to disable these cookies, please use the opt-out browser add-on supplied by Google. Or you can set your browser to reject all or certain cookies. Disabling cookies set by Google Analytics will not reduce the service provided to you.




Grass Roots Meetings and Events are now BCD Meetings & Events.

We still specialise in venue sourcing, attendee management and event services, but are now part of one company - with more to offer.

Contact us if you have any questions about the change, or for an exploratory conversation about how to improve your meetings and events.