Event Services

Grass Roots Meetings and Events offer a wide range of event services to large organizations.

Delivery of a great event program requires the perfect balance of creativity, knowledge and process. From the launch of the latest vehicle to a convention for 5,000; a wide range of specialist skills are required. From concept to post-event reconciliation and measurement, we’ll work collaboratively with you to provide them all.

We’re adept at managing large-scale, complex events and events programs. Our experienced teams will use our proprietary systems to efficiently and securely manage your event and all associated variables, such as multiple agenda options, tiered payment systems, complex registration details, and your travel and accommodation requirements.

Safe, secure, robust

Events carry inherent risk, which we mitigate in the way we plan and manage third party suppliers, health and safety, security and finance. We’ve also demonstrated frequently our ability to deal with the unexpected, thanks to effective contingency planning and our ability to respond to – and manage – the impact of unpredictable events, such as travel disruption, major strikes and volcanic eruptions. As you may expect, we have a rigorously tested Crisis Management process.


Throughout your events program, successful management relies on effective collaboration with every party involved.

Following open discussion with you and your stakeholders, we capture outputs and share them with you using clear and robust working documentation that will be meticulously maintained throughout the project lifecycle.

Our procurement team operates and manages a well-established supply chain to ensure seamless service provision. We have preferred supplier relationships and partners are put through a rigorous process in order to qualify, and we manage and closely monitor all sub-contractors through a series of processes and meticulous attention to detail. The depth of our collaboration with event partners, suppliers and clients can be scaled to any level, from supporting an in-house team to taking full responsibility for entire events.

Flexible and responsive

Our ability to provide a consistently high level of flexibility is a direct result of our size, expertise, robust processes and meticulous planning. We are well-versed in the requirement for a flexible, practical approach to dynamic, fast-changing projects that require swift and intelligent responses.


Our delivery and quality management is underpinned by a series of unique in-house ISO9001 certified processes that define and detail every step in the planning cycle, and provide a framework


Grass Roots Meetings and Events are now BCD Meetings & Events.

We still specialise in venue sourcing, attendee management and event services, but are now part of one company - with more to offer.

Contact us if you have any questions about the change, or for an exploratory conversation about how to improve your meetings and events.